Integrations and migration

Plugged into what you already use. And migrated from wherever you are.

Payments, banking, calendars, email and notifications: FixrOS talks to the rest of your stack. And if you are coming from Gesfincas, CMW (Colmadwin), IDS FincasPlus Elite or Fynkus, we bring decades of history across without stopping your office.

Migrate my office to FixrOS See the integrations
Data migration included

Decades of history in Gesfincas, CMW, FincasPlus Elite or Fynkus, live inside FixrOS

Switching property management software should not cost you a quarter of work. From Gesfincas, CMW (Colmadwin) and IDS FincasPlus Elite we load your portfolio in under 48 hours. And from Fynkus, which does not allow a full data export, our team carries out the migration, with the timeframe in writing. Without stopping your office for a single day.

From your current system
  • GesfincasIESA
  • CMWColmadwin
  • FincasPlus EliteIDS
  • FynkusFynkus Assisted

Also from Excel, Access or other software through standard exports.

door to door Gesfincas · CMW · FincasPlus
Into FixrOS, up and running

The operating system for multi-unit property. Your entire history, searchable and in the cloud from minute one.

  • Accounting
  • Meetings
  • Incidents
  • Claims
  • Resident app
Already migrated from Fynkus +280 communities, now inside FixrOS
  • +9.000units with their owner register
  • +280.000receipts with their payment status
  • +175.000reconciled bank transactions
  • Entry by entrythe accounts, with their full history

Plus: suppliers, maintenance contracts, open and closed incidents with their follow-up, budgets and each community's notes. All reconciled against Fynkus before go-live.

  • Every financial year, not just an opening balance
  • Accounting reconciled and verified with you before go-live
  • We work on a copy: your current install is never touched
  • Our team does it, not your back-office staff
Book my migration

On the first call we tell you exactly what can be extracted from your current system.

What comes across

Exactly what we migrate

The goal is not just that you can keep working: it is that the day you log into FixrOS you find everything you have been filing for twenty years.

Portfolio and people

  • Communities, buildings and units
  • Ownership shares and cost-allocation groups
  • Owners, tenants and board officers
  • Parking spaces, storage rooms and commercial units
  • Contact details and notification preferences

Full accounting

  • Chart of accounts and account structure
  • Journal entries for every financial year, not just the last one
  • Budgets, special levies and reserve fund
  • Balances and statements per owner
  • Year-end closings and carry-forwards

Collections, banking and vendors

  • Receipts issued, collected and outstanding
  • SEPA batches and direct-debit mandates
  • Arrears, returns and payment agreements
  • Vendor invoices and live contracts
  • Bank reconciliations and historical statements

Documents and operations

  • Minutes, notices and meeting resolutions
  • Insurance policies and open claims
  • Work orders, incidents and their full history
  • Certificates, licences and attached documents
  • Correspondence linked to each community
How we do it

Two days, three steps and zero downtime

The clock starts when we receive the copy of your data. Meanwhile your office keeps invoicing, calling meetings and serving residents like any other day.

  1. 01 Day 0

    You hand us a copy

    A backup of your database or a system dump. We always work on that copy in an isolated environment: your Gesfincas, CMW or FincasPlus Elite install keeps running untouched. If you are coming from Fynkus, which offers no full backup, we do the extraction ourselves with your access, without changing anything.

  2. 02 Day 1

    We map and load

    We translate your chart of accounts, your community structure and your allocation criteria into the FixrOS model. Then we load every financial year, with its entries, receipts and linked documents.

  3. 03 Day 2

    We reconcile and you go live

    We compare balances, receipts, ownership shares and closings against your source system, with you watching. When it matches to the cent, you make the switch. Not before, and never blind.

Ecosystem

Integrations in production

Once you are in, FixrOS connects to the tools your office already uses every day. No copy-pasting between tabs.

Stripe

Integrated payment gateway for automatic community fee collection. Reconciliation, digital receipts and dunning without going through the bank.

In production

External calendars

On-site visits and meetings sync in real time with the calendars of both managers and vendors (compatible with major calendar providers).

In production

Transactional email

Notifications to residents, vendors and managers with open and delivery tracking.

In production

Push notifications

Native iOS and Android app. Instant alerts whenever there are updates on an incident or a payment.

In production

Open Banking

Automatic bank account sync via OAuth. Transactions flow directly into the dashboard and are automatically reconciled with receipts and invoices per community. Supports N43 (Spanish banking Norma 43 format).

In production

Google Calendar

Owners meetings convened in FixrOS sync automatically to the administrator's Google Calendar. Date, time, meeting type and telematic access link included.

In production

Gmail / Outlook / IMAP

Connect your corporate email (Gmail, Microsoft 365 or any IMAP/POP3 server) to FixrOS's AI Email Inbox. Your emails get categorised, prioritised and replied to with real community context.

In production

Inbound webhooks

Receive external events in your FixrOS instance via configurable webhooks. Connect third-party systems, ERPs or custom automations to your incident, payment or communications flow.

In production
New integration · live
Unibo FixrOS

The community account, inside the building's operating system

Unibo is the digital account built for owners' associations and property management offices. It is now integrated with FixrOS: transactions arrive matched to their receipt, owner or invoice, and payment orders go out from the same screen you already work in.

  • Automatic reconciliationEvery transaction arrives matched to its receipt, owner or supplier invoice.
  • Direct debits and returnsDirect debit batches go out with the data you already have, and returned bills update the debtor automatically.
  • Safeguarded fundsElectronic money from Unnax, an entity regulated by the Bank of Spain, with funds held at Banco Inversis.
Watch the video See it working in a demo ›
Frequently asked

Questions about data migration

Which property management programs do you migrate data from?

Out of the box we migrate from Gesfincas, CMW (Colmadwin) and IDS FincasPlus Elite, the three systems most widely used by Spanish property management offices. From Fynkus, which does not allow a full data export, our team carries out the migration. We also bring data over from Excel, Access or any other software that supports standard exports: CSV, N43, SEPA XML or a database dump. If your system can export it, we can migrate it.

How long does the migration really take?

Under 48 hours for a typical office portfolio, counted from the moment we receive the copy of your data. That window covers extraction, mapping, loading every financial year and reconciling the accounts with you. Very large portfolios, those coming from Fynkus, or data spread across several systems at once may need more days; we tell you in writing before we start, never afterwards.

Do I lose my old history when I switch software?

No. We migrate every financial year, closed ones included, not just an opening balance. Decades of journal entries, receipts, minutes, contracts and documents land in FixrOS and stay searchable from day one. That is the opposite of what usually happens when an office switches program and ends up querying the old system for years.

Do I have to stop my office while you migrate?

No. We work on an isolated copy of your data, so your current program stays live throughout. You keep issuing receipts, calling meetings and serving residents. The only cut-over moment is the final switch, done once the reconciliation is verified and at the time slot you choose.

Who runs the migration, my team or yours?

Ours. Your team only steps in twice: when you hand over the copy of the data, and in the reconciliation session where you both check that balances and receipts match the previous system. Nobody in your office has to key in data or review spreadsheets.

What happens to my data during the process?

They travel encrypted, are processed in a restricted-access environment and are covered by a GDPR data processing agreement. Working copies are deleted once the migration is finished and verified. You can read the detail on our security and compliance page.

More detail on how we handle and protect data: Security and compliance

Need another integration?

Tell us which tools your team uses. Roadmap priorities are decided together with our customers.

Write to us at info@fixros.com → Book a demo

We reply within 24 hours

Gesfincas, CMW and FincasPlus Elite are registered trademarks of IESA, Colmadwin and IDS respectively, and Fynkus is a trademark of its owner. FixrOS is not affiliated with, nor endorsed by, any of them. The mentions are purely identifying.

The stated timeframes apply to portfolios of typical size and are confirmed in writing before the project starts.