Community and rental management software, in a single system.

In Spain it is very common for a community management firm to end up handling lettings. The owner who already trusts you with their community asks you to find a tenant, collect the rent and settle with them every month. And the other way round: the letting manager with several flats in the same building ends up managing the community.

The problem appears when each business lives in a different program: the same owner set up twice, two sets of bank reconciliation, the tenant’s repair copied by hand into the community and a client getting emails from two systems. FixrOS solves it with modules that share data instead of programs that pass files to each other.

• Communities, for community management: fees and special levies, each community’s accounts, meetings and minutes, common-area repairs and the resident portal. For city-by-city information, see our property management software hub.
• Portfolio, for rental management: leases, SEPA rent collection, CPI or IRAV reviews, deposits, arrears, owner statements and draft tax forms to review.
• Brokerage, if you also sell or let as a real estate agency: listings, demands with automatic matching, viewings, mandates and signed deposits. The tenant you find moves into Portfolio without retyping their details.

This is exactly where the two businesses meet. Under article 20.1 of Spain’s Urban Leases Act (LAU), the parties may agree that the building’s general costs that cannot be individualised are paid by the tenant. In a building under horizontal property, they are the costs corresponding to the home according to its participation share; in a building not under horizontal property, community costs cannot be charged to the tenant. The agreement must be in writing and state the annual amount of those costs at the date of the lease, and the home’s taxes cannot be imposed on the tenant unless they are the taxpayer.

When you manage both the community and the letting, you have the participation share and the community’s annual budget at hand to write that clause with real figures, and then recharge the cost on the tenant’s bill. Bear in mind article 20.2 too: in residential lettings, management and contract formalisation costs cannot be passed on to the tenant.

If you manage communities and handle even a handful of lettings, or the other way round, you are probably already losing time duplicating data. The best way to check is with your own portfolio: in the demo we load a couple of communities and some leases so you can see how each client looks in a single system.