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Arrears and evictions

Unpaid rent: what to do from the first bounced payment to eviction

Arrears are easier to handle on day 3 than on day 90. We explain the steps set out in Spain’s Civil Procedure Act, what changed with the Housing Act and Royal Decree-law 29/2026, and how FixrOS flags the first bounced payment and prepares the file for the lawyer.

  • Arrears from day one
  • Debt certificates
  • Eviction case file
The problem

Why arrears get harder when spotted late.

The law rarely fails; timing does. What happens in the first weeks decides whether it is settled with a phone call or ends up in court.

Found at reconciliation

The bounced payment shows up days later, when someone reconciles the bank by hand.

No paper trail

Calls and promises to pay that are never written down and cannot be proven later.

The owner hears too late

And finds out from the statement, which is the worst way to find out.

The lawyer waits for paperwork

Lease, bills, exact debt: gathering it by hand delays the claim by weeks.

How FixrOS handles it

From bounced payment to the lawyer’s file, without losing a document.

Detection

Arrears show up the same day the bank returns the payment.

Rent is collected by SEPA direct debit and the bank connection reconciles every movement. If a payment comes back, it moves to arrears with its date, amount and the tenant’s history, and the copilot flags it among the day’s tasks.

  • Bank reconciliation of every bill
  • Payment history per tenant
  • Copilot alerts on unpaid rent
Follow-up

Debt certificate and owner informed, in minutes.

FixrOS issues the tenant’s debt certificate itemising every unpaid bill. Messages to the tenant and the owner go out from the same system, with a preview before sending, and the debt is reflected in the owner’s statement so nobody gets surprised.

  • Debt certificate in PDF
  • Messages with preview
  • Debt shown in the owner statement
Eviction

The eviction file, ready to hand to the lawyer.

When the owner decides to go to court, FixrOS puts together a file with the lease, the unpaid bills with their dates, the updated debt certificate and the messages sent to the tenant. The lawyer gets the paperwork in order and the claim does not wait for someone to dig out documents.

  • Lease and unpaid bills
  • Debt updated to date
  • Message history
Step by step

What to do when rent goes unpaid.

Spot it and get in touch

Same day: a call, a written notice and the owner informed.

Try to agree

A written payment plan, if the tenant is willing and able to pay.

Send a formal demand

Burofax or notarial demand at least 30 days before suing.

File for eviction

Fast-track verbal proceedings under article 250.1.1 of the Civil Procedure Act, with lawyer and court agent.

What the law says

Unpaid rent and eviction in Spain: a guide for managers.

The procedure: fast-track eviction proceedings

Claims for unpaid rent seeking to recover a home or commercial unit for non-payment follow the fast-track verbal procedure, whatever the amount (article 250.1.1 of the Civil Procedure Act). Once the claim is admitted, the court clerk orders the tenant, within ten days, to leave, pay, or, to cure the default, pay everything owed, or else to object; the same order sets the hearing date and the eviction date (article 438.5).

Curing the default and the formal demand

The tenant can stop the eviction by paying, within the order’s deadline, the amount claimed plus whatever is owed at that point: this is the cure of default under article 22.4 of the Civil Procedure Act. It is not available if the tenant has already done so once before (unless payment failed through the landlord’s fault), nor when the landlord demanded payment by any verifiable means at least thirty days before filing and payment was not made before filing. That is why a burofax or notarial demand, with date and content on record, is the step that most changes the outcome.

Before suing: the attempt to negotiate

Since 3 April 2025, Organic Act 1/2025 generally requires parties to try an appropriate dispute resolution method before a civil claim is admitted (article 5). Eviction for non-payment is not among the exceptions in article 5.2, and the Act itself accepts direct negotiation between the parties or their lawyers. Ask the lawyer how they want it documented: it is often combined with the payment demand.

Main homes, large landlords and vulnerability

Act 12/2023 on the right to housing added requirements to the claim: it must state whether the property is the occupant’s main home and whether the claimant is a large landlord; if not, a Land Registry certificate listing the claimant’s properties must be attached (article 439.6 of the Civil Procedure Act). The Constitutional Court struck down two other requirements added by that Act, in articles 439.6.c) and 439.7 (Judgment 26/2025).

If it is the tenant’s main home, the court informs them that they may go to social services and notifies the housing and social services authorities of the case on its own initiative. If they confirm the household is vulnerable, the court may suspend proceedings for up to two months where the claimant is an individual, or four where it is a legal entity (articles 441.5 and 441.6 of the Civil Procedure Act).

What Royal Decree-law 29/2026 changes

Royal Decree-law 29/2026 has been in force since 8 October 2026 and, as of this page’s date, is awaiting ratification by Congress (if it is not ratified, it lapses). It brings these changes, which affect residential arrears:

  • Cure by the authorities (new article 22.6 of the Civil Procedure Act): if the tenant proves economic vulnerability and is offered no alternative housing, the competent authority must pay or deposit the debt and costs within two months, during which proceedings are suspended.
  • Suspension until 31 December 2030 of evictions of vulnerable people with no alternative housing, with compensation for individual landlords paid by the authorities. The tenant’s vulnerability does not prevail where the landlord is an individual owning two homes or fewer.
  • Proceedings under way: the suspension and the new cure by the authorities also apply to enforcement proceedings already under way on 8 October 2026 where the eviction had not yet been carried out (second transitional provision).
  • Rent-default insurance: the landlord may take out their own policy, but can no longer require the tenant to take out rent-default insurance or similar cover (article 36.5 of the Urban Leases Act).

What the manager can do

The manager does not run the lawsuit, but decides how quickly it starts and what evidence it has. Spotting arrears on day one, putting every contact in writing, sending the formal demand on time and handing the lawyer an exact, documented debt are the four things that most shorten an eviction. Plus keeping the owner informed, since they decide whether to sue.

Quick reference

Key deadlines and rules in eviction for non-payment.

StepDeadline or ruleSource
Formal payment demandAt least 30 days before filing, to rule out curing the defaultArt. 22.4 LEC
Prior attempt to negotiateRequired for the claim to be admittedArt. 5 LO 1/2025
Court order to the tenant10 days to leave, pay, cure or objectArt. 438.5 LEC
Cure of defaultOnly once, unless the landlord was at faultArt. 22.4 LEC
Suspension for vulnerabilityUp to 2 months (individual) or 4 (legal entity)Art. 441.6 LEC
Cure by the authorities2 months to pay or depositArt. 22.6 LEC (RDL 29/2026)

LEC: Spain’s Civil Procedure Act 1/2000. The RDL 29/2026 measures depend on ratification by Congress.

FAQ

Unpaid rent: common questions.

What should I do when the tenant doesn’t pay?

Get in touch straight away and in writing, try to agree a payment plan and, if that fails, send a formal demand (burofax or notarial) at least 30 days before filing. Then the lawyer files the eviction claim through the fast-track procedure.

What does curing the default mean?

It means paying everything owed within the court’s deadline so the eviction stops and the lease continues (article 22.4 of the Civil Procedure Act). It can only be done once and is not available if the landlord made a formal demand at least 30 days before filing.

How many months of arrears are needed to evict?

The law sets no minimum: a single unpaid rent or amount due allows a claim under article 250.1.1 of the Civil Procedure Act. In practice, it is best to act early, with the formal demand already sent.

Can I require the tenant to take out rent-default insurance?

Since Royal Decree-law 29/2026, no: article 36.5 of the Urban Leases Act prohibits it. The owner can still take out their own rent-default insurance. Note that the decree is pending ratification.

Does FixrOS file the eviction claim?

No. The claim is filed by the lawyer and court agent. FixrOS spots the arrears, issues the debt certificate and prepares the file with the lease, unpaid bills and messages so the lawyer can start right away.

How much does the Portfolio module cost?

It depends on your portfolio size and the modules you combine. We’ll explain it in a demo with your data, and you can try the module for 14 days.

Information checked on 18 October 2026 against Civil Procedure Act 1/2000 (consolidated text), Organic Act 1/2025, Constitutional Court Judgment 26/2025, Act 12/2023, Urban Leases Act 29/1994 and Royal Decree-law 29/2026, pending ratification on that date. It is not a substitute for legal advice.

Never catch arrears too late again.

In 30 minutes we’ll show you how FixrOS spots the first bounced payment and prepares the lawyer’s file.

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