Receipts, lease, deposit and notices for the tenant; properties, rents and statements for the owner. It all comes from the same data you work with in the FixrOS Portfolio module, on the web and in the iOS and Android app.
Almost all of them ask for something you already have. The portal gives it to each person without you having to look it up.
For a tax return, a rent subsidy or the bank.
Then three more calls to find out when the technician is coming.
The owner wants to know before the statement arrives.
A clear notice, with the index and the date, avoids the argument.
From the portal or app, tenants check their receipts and statement, download the lease, see the deposit they paid and receive notices from the office, such as the annual rent review with its effective date. What they see is what is in the Portfolio module: if a receipt is collected, it shows as paid.
The tenant describes the problem and attaches photos from their phone. The incident lands in your panel with the property and lease already identified; you assign it to a contractor in the ecosystem and the tenant can see its status. If it is an insurance claim, it moves to the insurer without retyping everything.
Each owner logs into their portal or the app and sees their properties, current leases, rents collected and outstanding, open incidents and their statements as PDFs. The information is the same you use to settle accounts, so there are never two versions of the numbers.
Available any time, without waiting for the office to open.
Portal, app and panel read the same data: nothing to copy.
iOS and Android app, plus web access.
Article 17.4 of Spain’s Urban Leases Act requires the landlord to provide a receipt for payment, unless a payment method that already proves it has been agreed, and requires the receipt or replacement document to list each charge separately and, specifically, the current rent. A portal showing every receipt itemised, with its payment status, does that job without the office sending anything by hand.
The same Act lets the parties designate an email address for the notifications it provides for, provided the authenticity of the message and its content is guaranteed and there is verifiable proof of sending, receipt and timing (article 4.6). The portal is there to inform and to give the tenant everything at hand; for notifications with legal effect, such as a payment demand, keep using the verifiable method your lawyer recommends.
A rental portal handles personal and financial data. The General Data Protection Regulation requires processing only the data needed, with appropriate security measures. In FixrOS, each tenant and each owner logs in with their own access code and sees only what concerns them: tenants, their lease and receipts; owners, their properties and statements. Nobody sees another tenant’s or owner’s data.
Access comes from the data you already have in the Portfolio module. The usual process is:
| Information | Tenant | Owner |
|---|---|---|
| Receipts and payment status | Their own | For their properties |
| Lease | Yes | Yes |
| Deposit | The one they paid | For their leases |
| Rent review notices | Yes | Yes |
| Repairs and incidents | Those they report, with status | For their properties |
| Owner statements | No | Yes, as PDF |
It is private access, on the web or in an app, where the tenant checks their receipts, lease, deposit and notices from the manager, and reports repairs with photos and tracking.
Yes. The FixrOS app is available on iOS and Android, and each person sees what corresponds to their role: tenant or owner.
Their properties, current leases, rents collected and outstanding, incidents in their properties and their statements as PDFs.
With their own access code, which they receive when the office sets them up. They can log in on the web or in the app.
No. Each tenant sees only their own lease and receipts, and each owner only their own properties and statements.
The tenant and owner portals are part of the Portfolio module. The price depends on your portfolio; we’ll tell you in a demo, and you can try the module for 14 days.
Information checked on 18 October 2026 against the Urban Leases Act 29/1994 (articles 4.6 and 17.4, consolidated text) and Regulation (EU) 2016/679. It is not a substitute for professional advice.
In 30 minutes we’ll show you the tenant and owner portals with sample data from your portfolio.
One operating system. 6 apps.
